Embassy of Belgium in Rwanda
Home Travel to Belgium Visa for Belgium

Visa for Belgium

  1. Where, when and how can you submit your visa application?
  2. How much is the handling fee (cost for processing your visa application)?
  3. Required documents
  4. Checking the status of your visa application
  5. Schengen representation for visa
  6. Medical certificate - Certified doctors
  7. Contact


Announcement - Visa :

The Belgian Embassy in Kigali would like to point out that visa applications are exclusively processed at and by the Embassy. No third party (such as a “visa application center”) has been appointed to carry out the collection and/or processing of visa applications. Any person and/or entity that would claim otherwise would, thus, do so in bad faith.The only applicable tariffs are available on this website.

Itangazo - Visa :

Ambasade y’u Bubiligi i Kigali iributsa abantu bose ko visa zigwa kandi zigatangwa gusa nayo ubwayo. Nta wundi muntu wo hanze wahawe uburenganzira, cyangwa urwego bwo gukusanya cyangwa kwiga amadosiye asaba visa. Umuntu uwo ariwe wese uzabikora azaba akoze amakosa. Ibiciro byemewe biragaragara ku rubuga rwa interineti rwa ambassade.

1. Where, when and how can you submit a visa application?

As of Monday 19 March 2018 the Embassy of Belgium in Kigali will start using an appointment system for all visa applications and for most of its consular services through the E-appointment application. From this date on, in case you want to apply for a visa you will also have to fill out the visa form electronically via our Visa-On-Web-application.

You make an appointment via this link and choose the requested service. You will receive a confirmation mail. The service you request should reflect your real intention; otherwise the appointment will be cancelled.

In case you want to make an appointment to submit a visa application, you will first have to fill out the visa application form via https://visaonweb.diplomatie.be. Subsequently you make an appointment via the E-appointment application. On the day of your appointment please present yourself 15 minutes in advance at the visa section of the Embassy.

Visa for medical reasons:
The Belgian Embassy in Kigali accepts only visa for medical reasons if the destination is Belgium or Luxemburg, unless the represented country agreed in advance that the Embassy of Belgium can accept the application.

Short stay visa - visa applicants from the Kivu-provinces DRC
Concerning Congo the Embassy of Belgium in Kigali accepts only visa applications for short stay visa from Congolese nationals or residents if they have their residence in one of the Kivu-provinces and if their main destination is Belgium, France, Luxemburg, the Netherlands, or Sweden. For other destinations or Congolese residents who do not have their residence in Kivu please contact the competent Embassy in Kinshasa.

Students - visa applicants from Kivu – DRC
The Belgian Embassy in Kigali accepts only visa applications from students from the Kivu-provinces in case they received a scholarship from the Belgian Government in the framework of its development cooperation (DGD-attestation) or from Enabel.

In case you want to apply for a visa you will have to fill out the visa form electronically as of 19/03/2018 via the application VISA-ON-WEB.

How does Visa-On-Web work?

  1. Go to the website https://visaonweb.diplomatie.be
  2. Create a user account by completing all the fields (first name, name, e-mail), choose a language, click on the field ‘I am not a robot’ and follow the instructions.   

Attention: after having filled out the visa application form online, you will still have to present yourself personally with a complete file on the day of your appointment.

On the day of your appointment please bring following documents:

  • A print out of your visa application form;
  • Proof of payment of the handling fee;
  • A complete file conform the requirements which you can find on this site.

Opening hours:

Monday to Friday for submission visa applications (only by appointment via this link)

Monday to Thursday from 14:30 to 15:30 and Friday from 11:00 to 12:00 for additional information (picking up visa, additional documents under sealed envelope mentioning name and file number).

Wednesday 08:00 to 10:00: collection of visa refusal letter and original documents.

Legalizations (without appointment):
Tuesday from 15:30 - 16:30: submission of documents
Thursday from 15:30 - 16:30: withdrawal of documents

Official closing days of the Embassy

2. How much is the handling fee (cost for processing your visa application)?

The handling fee has to be paid at the I&M-bank. You will find the amount to be paid on the confirmation mail which you receive after having made your appointment. You will have to bring the payment receipt of the bank on the day of your appointment.

The handling fee for a short term stay visa (C) is 63,600 RWF; for a long term stay visa (D) it is 190,800 RWF. The handling fee is never refundable.

An additional contribution is required for the processing of certain visa D applications, in which case you will be requested to submit a proof of payment of this additional contribution as a part of your visa application. If you are unable to do so at the time of the submission of your application, the application will  be considered inadmissible.

Please note that the handling fee, is to be paid at the time of the application. In case the applicant is exempt from paying the handling fee, he or she is not automatically exempted from paying the additional contribution. For more information about this, we refer you to the Immigration Office website.

3. Required documents

Short stay visa (= max. 90 days) 

For more information and details about visas (different types of visas, which documents to submit, conditions, exceptions, periods of treatment, etc.) check the website of the Federal Public Service Home Affairs - Immigration Office : www.dofi.ibz.be.

Biometry - Visa Information System

All Schengen visa applicants must appear in person, except for children younger than 12, to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website.

Long stay visa (= more than 90 days)

See Immigration Office.

The registration of biometric data (fingerprints and photo) is compulsory for all student visa applications.

There are 2 categories of students that are exempt from the registration of  biometric data:

  • Students with a Scholarship from the Belgian state
  • Students that participate in an exchange programme or that avail of inter-university mobility.

4. Checking the status of your visa application  

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

In case your file has been submitted to the Immigration Office you can check its status with your file number. Tel: +32.2.793.80.00 every working day between 9h30 and 12h00 and 12h30 and 16h or by sending a mail to infodesk@ibz.fgov.be.

Using this number, you can also check the status of your visa application on the Immigration Office website.

Once a decision has been taken, the Belgian Embassy or Consulate general will inform you personally.

5. Schengen representation

In Kigali Belgium represents 19 countries for handling short stay visa applications (max. 90 days): Austria, Czech Republic, Estonia, Finland, France, Germany, Greece, Hungary, Italia, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Portugal, Slovenia, Spain, Sweden and Switzerland.

We accept visa applications from people from Congolese nationals and Congolese residents if they have their residence in one of the Kivu provinces and if their main destination is Belgium, France, the Netherlands, Luxemburg or Sweden. For other destinations and residents outside of Kivu, please contact the relevant Embassy in Kinshasa.

Belgium represents Luxembourg in Kigali for handling of long stay visa applications (more than 90 days).

6. Medical certificate - Certified doctors

List of certified medical doctors

7. Contact

Should you still have questions, please contact us via email Kigali.Visa@diplobel.fed.be or you can call us on +250 788 380 701 from Monday to Thursday between 15h30 and 16h30. In order to be able to help you, you will need to mention your file and passport number.