Embassy of Belgium in Rwanda
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Visa for Belgium

 

NOTICE 

 

RWANDA

As of 16/07/2021 only essential travels to Belgium will be permitted for travelers who have their main residence in Rwanda (except for EU citizens or travellers with official residence in the EU). 

Please visit this website for information on these essential travels categories: https://dofi.ibz.be/en/themes/covid-19/international-travels

However since 1st September 2021, vaccination certificates from non-EU countries will also be accepted in Belgium under certain conditions. If you hold a vaccination certificate meeting the conditions mentioned on this website https://www.info-coronavirus.be/en/recognised-vaccins-and-certificates/#vaccinationcertificates  you can also apply for a visa.

Persons entering Belgium must be in possession of a Public Health Passenger Locator Form filled out at least 48h before arriving in Belgium.

Attention: the paper PLF version will no longer be accepted from 1 October 2021.

For all information regarding specific measures please consult this website: https://www.info-coronavirus.be/en/travels/

Concerning the Schengen countries represented by the Embassy of Belgium please contact the Embassy of the country concerned in order to obtain an authorization for the Embassy of Belgium to accept your visa application.

For following countries visa applications can be submitted without such an authorization: Austria, Belgium, Finland, France, Luxemburg, Malta, Slovenia, Spain.

Travelers need to be aware that new outbreaks of COVID abroad can have important repercussions on their trip. Before travelling please inform yourself about the anti-Covid measures in the country of your destination! It is up to the visa applicant to inform him or herself about the entry conditions the sanitary measures in the country of destination prior to applying for a visa.

 
KIVU - DEMOCRATIC REPUBLIC OF CONGO

For persons having their main residence in Kivu, RDC, only essential travels to Belgium are permitted.

Persons entering Belgium must be in possession of a Public Health Passenger Locator Form filled out at least 48h before arriving in Belgium.

Attention: the paper PLF version will no longer be accepted from 1 October 2021.

For all information regarding specific measures please consult this website: https://www.info-coronavirus.be/en/travels/

 

Travelers need to be aware that new outbreaks of COVID abroad can have important repercussions on their trip. Before travelling please inform yourself about the anti-Covid measures in the country of your destination! It is up to the visa applicant to inform him or herself about the entry conditions the sanitary measures in the country of destination prior to applying for a visa. 

 
For regular updates, please check our website or the Visa Application Center’s website.

We appreciate your understanding.

 

For all your questions please use exclusively this address: kigali.visa@diplobel.fed.be

 

  1. Where, when and how can you submit your visa application?
  2. How much is the handling fee (cost for processing your visa application)?
  3. Required documents
  4. Checking the status of your visa application
  5. Schengen representation for visa
  6. Medical certificate - Certified doctors
  7. Contact

 

Announcement - Visa:

The Belgian Embassy in Kigali would like to point out that visa applications are exclusively processed at and by the Embassy. No third party (such as a “visa application center”) except for our service provider ‘TLScontact’ has been appointed to carry out the collection and/or processing of visa applications. Any person and/or entity that would claim otherwise would, thus, do so in bad faith. The only applicable tariffs are available on this website.

Itangazo - Visa:

Ambasade y’u Bubiligi i Kigali iributsa abantu bose ko visa zigwa kandi zigatangwa gusa nayo ubwayo. Nta kindi kigo nka « visa application center » cyahawe uburenganzira bwo gukusanya cyangwa gukurikirana ibya visa uretse uwahawe uburenganzira ‘TLScontact’ Umuntu uwo ariwe wese uzabikora azaba akoze amakosa. Ibiciro byemewe biragaragara ku rubuga rwa interineti rwa ambassade.

  
1. Where, when and how can you submit a visa application?

Change in the visa application procedure

As of 15th September 2021 TLScontact has been appointed as the new partner of the Belgian Embassy to facilitate the submission of your visa application. 

You will find all the necessary information on the procedure for your visa application on the following link: https://visas-be.tlscontact.com/visa/rw/rwKGL2be/home.

 

Holders of diplomatic or service passports as well as family members of EU-citizens (only for C visa) and visa applicants applying for humanitarian reasons can still submit their visa applications directly at the Embassy of Belgium after filling out the visa application form on the website https://visaonweb.diplomatie.be and after taking an appointment by sending an email to kigali.visa@diplobel.fed.be.

 
Admissibility of a Schengen visa application

An application is admissible when the following formal admissibility criteria are fulfilled:

  1. the application is lodged at least 15 calendar days before the intended visit (please note an application can already be lodged 6 months before the intended visit);
  2. 1 filled in and signed application form;
  3. valid travel document;
  4. 1 photograph;
  5. paid visa fee;
  6. if applicable biometric data have been collected.

Concerning supporting documents per type of visa, please check the list of documents per specific visa type on the website of the Embassy or on the website of TLScontact.

VISA APPLICANTS - ATTENTION:

Short stay visa - visa applicants from the Kivu-provinces DRC (less than 90 days)

Congolese nationals and foreigners having their residence in one of the Kivu provinces can apply for their short stay visa at the VAC (Visa Application Center) if their main destination is Belgium, France, Germany (only for Congolese nationals), Luxemburg, the Netherlands or Sweden. For other destinations and residents outside of Kivu, please contact the relevant Embassy in Kinshasa.

 
Short stay visa – compulsory consultation for citizens of certain countries.

Apply for your visa within 180 and 15 days preceding the intended departure date.

Some Schengen States require that they be consulted on visa applications submitted to other Schengen States by citizens of certain countries. This consultation process may take up to seven calendar days. Such consultation is currently required for nationals of the countries listed here.

  
2. How much is the handling fee (cost for processing your visa application)?

The handling fee and the TLScontact service fee have to be paid at the VAC (Visa Application Center).

The handling fee for a short stay visa (C) is : 80€
Children: 6-12 years: 40€
Children: 0-6 years: no handling fee
EU family members: no handling fee

The handling fee for a long stay visa (D) it is 180€. The handling fee is always paid in Rwandan Franc (see website TLScontact) and not refundable.

An additional contribution is required for the processing of certain visa D applications, in which case you will be requested to submit a proof of payment of this additional contribution as a part of your visa application. If you are unable to do so at the time of the submission of your application, the application will  be considered inadmissible.

Please note that the handling fee is to be paid at the time of the application. In case the applicant is exempt from paying the handling fee, he or she is not automatically exempted from paying the additional contribution. For more information about this, we refer you to the Immigration Office website.

  
3. Required documents

Short stay visa (= max. 90 days) 

For more information and details about visas (different types of visas, which documents to submit, conditions, exceptions, periods of treatment, etc.) check the website of the Federal Public Service Home Affairs - Immigration Office: www.dofi.ibz.be.

 
Biometry - Visa Information System

All Schengen visa applicants must appear in person, except for children younger than 12, to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website.

  
Long stay visa (= more than 90 days)

See Immigration Office.

Attention: As of 01-12-2018 the 10 fingerprints of all visa D applicants above 6 years shall be taken. The only exceptions are applicants of whom it is physically impossible to take fingerprints and diplomatic or consular staff who will be posted at their Embassy in Belgium or who will be posted at an international organization having its headquarter or representation in Belgium. This exception applies also to their family members (spouses and dependent children).

  
4. Checking the status of your visa application  

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

In case your file has been submitted to the Immigration Office you can check its status with your file number. Tel: +32.2.793.80.00 every working day between 9h30 and 12h00 and 12h30 and 16h or by sending a mail to infodesk@ibz.fgov.be.

Using this number, you can also check the status of your visa application on the Immigration Office website.

Once a decision has been taken, the Belgian Embassy or the Visa Application Center will inform you personally.

  
5. Schengen representation

In Kigali Belgium represents 20 countries for handling short stay visa applications (max. 90 days): Austria, Czech Republic, Estonia, Finland, France, Germany, Greece, Hungary, Italia, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Portugal, Slovenia, Spain, Sweden and Switzerland.

Exceptions: 
Congolese nationals and foreigners having their residence in one of the Kivu provinces can apply for their short stay visa at the VAC (Visa Application Center) if their main destination is Belgium, France, Germany (only for Congolese nationals), the Netherlands, Luxemburg or Sweden. For other destinations and residents outside of Kivu, please contact the relevant Embassy in Kinshasa. 

Belgium represents Luxembourg in Kigali for handling of long stay visa applications (more than 90 days). 

  
6. Medical certificate - Certified doctors

List of certified medical doctors

  
7. Contact

For information concerning your visa application you can also consult TLS-contact – see their contacts on TLScontact

Should you still have questions, please contact us via email Kigali.Visa@diplobel.fed.be.

Information on ongoing visa applications shall only be given if you mention your file and passport number.

 

Information on the GDPR

General Data Protection Regulation. Information to be provided to applicants concerning the processing of personal data in the Visa Information System (VIS) provided upon short stay visa applications

Privacy statement. Processing of personal data in the context of a visa application