Embassy of Belgium in Rwanda
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Visa for Belgium

  1. Where, when and how can you submit your visa application?
  2. How much is the handling fee (cost for processing your visa application)?
  3. Required documents
  4. Checking the status of your visa application
  5. Schengen representation for visa
  6. Medical certificate - Certified doctors
  7. Contact

1. Where, when and how can you submit a visa application?

Openings hours:

Monday, Tuesday, Thursday and Friday from 8:00 to 10:00 to submit new applications.Every applicant must be physically present when applying.

Monday, Tuesday, Thursday and Friday from 8:00 to 12:00 for additional information (picking up visa, additional documents,…).

On Tuesday and on Thursday from 15:30 to 17:00 for the legalizations.

The visa section is closed on Wednesday.

You can contact the visa section by phone from Monday to Thursday between 15:30 and 16:30 on the number +250 788 380 701. Please always mention your file number. 

Holders of official passports (diplomatic or service) and groups (more than 5 persons) are requested to make an appointment to submit their application in the afternoon from Monday through Thursday. Please contact the reception of the embassy between 8:00 and 12:30 and 14:00 and 17:00 on the following number +250 252 57 55 51/52/53.

Official closing days of the Embassy

The Embassy of Belgium informs you that the visa / population service is closed to the public on Wednesday.

The service schedules remain unchanged except for the legalizations that will be made on Tuesday and Thursday from 15:30 to 17:00 at the population counter.

Entries from visa additional documents will now be received in closed envelopes with the names and references of the visa file at the 1st entrance hall of the visa office. They will be entered in a register so as to limit the waiting time at the counters.

2. How much is the handling fee (cost for processing your visa application)?

The handling fee is paid cash, in Rwandan francs at the embassy when submitting the visa application.

The handling fee for a short term stay visa (C) is 60,000 RWF; for a long term stay visa (D) it is 180,000 RWF. The handling fee is not refundable in case of refusal.

An additional contribution is required for the processing of certain visa D applications, in which case you will be requested to submit a proof of payment of this additional contribution as a part of your visa application. If you are unable to do so at the time of the submission of your application, the application will  be considered inadmissible.

Please note that the handling fee, is to be paid at the time of the application. In case the applicant is exempt from paying the handling fee, he or she is not automatically exempted from paying the additional contribution. For more information about this, we refer you to the Immigration Office website.

3. Required documents

You can complete the on-line visa application form by creating a profile on https://visaonweb.diplomatie.be/ and you will find all conditions on the FPS Home Affairs Immigration Office website, the only competent authority for the admittance, stay, residence and removal of foreigners.

Short stay visa (= max. 90 days) 

Biometry - Visa Information System

All Schengen visa applicants must appear in person, except for children younger than 12,  to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website.

Long stay visa (= more than 90 days)

See Immigration Office.

The registration of biometric data (fingerprints and photo) is compulsory for all student visa applications.

There are 2 categories of students that are exempt from the registration of  biometric data:

  • Students with a Scholarship from the Belgian state
  • Students that participate in an exchange programme or that avail of inter-university mobility.

4. Checking the status of your visa application  

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

In such a case, your file number will be communicated to you by the embassy or consulate general upon the submission of your file to the Immigration Office. From this stage onwards, the Immigration Office is the only authority to contact, if you wish to know the status of your application.

With the file number you can inquire about the status of your application (Antwerpsesteenweg 59B, 1000 Brussels, T: +32.2.793.80.00, infodesk@ibz.fgov.be). Using this number, you can also check the status of your visa application on the Immigration Office website.

Once a decision has been taken, the Belgian Embassy or Consulate general will inform you personally.

5. Schengen representation

Belgium represents 19 countries for handling short stay visa applications (max. 90 days) in Kigali: Austria, Czech Republic, Estonia, Finland, France, Germany, Greece, Hungary, Italia, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Portugal, Slovenia, Spain, Sweden and Switzerland.

We accept visa applications from people from DRC if they have their main residence in the Kivu and if their main destination is Belgium, France, Holland, Luxembourg or Sweden. For other destinations and residents outside of Kivu, please contact the relevant Embassy in Kinshasa.

For Switzerland, the Embassy only accept applications from Rwandan nationals. For other nationalities, Swiss Embassy is still relevant.

Belgium represents Luxembourg in Kigali for handling long stay visa applications (more than 90 days).

6. Medical certificate - Certified doctors

If you need a medical certificate we invite you to contact one of the doctors certified by the embassy. Please click here to obtain the list.

7. Contact

Should you still have questions, please contact us via email Kigali.Visa@diplobel.fed.be or by telephone on +250 252 57 55 51/52/53 from Monday through Thursday between 15:30 and 17:00 and on Friday between 12:00 and 13:00. Please mention your visa application number in the email or on the phone.

To know the status of your application a direct line is open at +250 788 380 701 from Monday to Thursday between 15:30 and 16:30.