Visa for Belgium
- Where, when and how can you submit your visa application?
- How much is the handling fee (cost for processing your visa application)?
- Required documents
- Checking the status of your visa application
- Schengen representation for visa
- Medical certificate - Certified doctors
As of Monday 19 March 2018 the Embassy of Belgium in Kigali will start using an appointment system for all visa applications and for most of its consular services through the E-appointment application. From this date on, in case you want to apply for a visa you will also have to fill out the visa form electronically via our Visa-On-Web-application.
You make an appointment via this link and choose the requested service. You will receive a confirmation mail. The service you request should reflect your real intention; otherwise the appointment will be cancelled.
In case you want to make an appointment to submit a visa application, you will first have to fill out the visa application form via https://visaonweb.diplomatie.be. Subsequently you make an appointment via the E-appointment application. On the day of your appointment please present yourself 15 minutes in advance at the visa section of the Embassy.
VISA APPLICATIONS – ATTENTION:
Visa for medical reasons:
The Belgian Embassy in Kigali accepts only visa for medical reasons if the destination is Belgium or Luxemburg, unless the represented country agreed in advance that the Embassy of Belgium can accept the application.
Short stay visa - visa applicants from the Kivu-provinces DRC
Concerning Congo the Embassy of Belgium in Kigali accepts only visa applications for short stay visa from Congolese nationals or residents if they have their residence in one of the Kivu-provinces and if their main destination is Belgium, France, Luxemburg, the Netherlands, or Sweden. For other destinations or Congolese residents who do not have their residence in Kivu please contact the competent Embassy in Kinshasa.
Students - visa applicants from Kivu – DRC
The Belgian Embassy in Kigali accepts only visa applications from students from the Kivu-provinces in case they received a scholarship from the Belgian Government in the framework of its development cooperation (DGD-attestation) or from Enabel.
In case you want to apply for a visa you will have to fill out the visa form electronically as of 19/03/2018 via the application VISA-ON-WEB.
How does Visa-On-Web work?
- Go to the website https://visaonweb.diplomatie.be
- Create a user account by completing all the fields (first name, name, e-mail), choose a language, click on the field ‘I am not a robot’ and follow the instructions.
Attention: after having filled out the visa application form online, you will still have to present yourself personally with a complete file on the day of your appointment.
On the day of your appointment please bring following documents:
- A print out of your visa application form;
- Proof of payment of the handling fee;
- A complete file conform the requirements which you can find on this site.
Until Friday 16/03/2018:
Monday, Tuesday, Thursday and Friday from 8:00 to 10:00 to submit new visa applications.
Monday, Tuesday, Thursday and Friday from 8:00 to 12:00 for additional information (picking up visa, additional documents under sealed envelope mentioning name and file number).
On Tuesday and on Thursday from 15:30 to 17:00 for the legalizations.
The visa section is closed on Wednesday.
You can contact the visa section by phone from Monday to Thursday between 15:30 and 16:30 on the number +250 788 380 701. Please always mention your file and passport number.
Holders of official passports (diplomatic or service) and groups (more than 5 persons) are requested to make an appointment to submit their application in the afternoon from Monday through Thursday. Please contact the reception of the embassy between 8:00 and 12:30 and 14:00 and 17:00 on the following number +250 252 57 55 51/52/53.
The handling fee has to be paid at the I&M-bank. You will find the amount to be paid on the confirmation mail which you receive after having made your appointment. You will have to bring the payment receipt of the bank on the day of your appointment.
The handling fee for a short term stay visa (C) is 64,200 RWF; for a long term stay visa (D) it is 192,600 RWF. The handling fee is never refundable.
An additional contribution is required for the processing of certain visa D applications, in which case you will be requested to submit a proof of payment of this additional contribution as a part of your visa application. If you are unable to do so at the time of the submission of your application, the application will be considered inadmissible.
Please note that the handling fee, is to be paid at the time of the application. In case the applicant is exempt from paying the handling fee, he or she is not automatically exempted from paying the additional contribution. For more information about this, we refer you to the Immigration Office website.
Short stay visa (= max. 90 days)
- Partnership / cooperation
- Medical care
- Family visit
- Family reunification with a European citizen resident in Belgium (non-Belgian - art 40bis / directive 2004/38/EC)
- Business / Commercial
- Airport Transit Visa A
- Visiting friends
- Sports / Cultural event
- Professional religious purpose
- Professional visa
For more information and details about visas (different types of visas, which documents to submit, conditions, exceptions, periods of treatment, etc. ) check the website of the Federal Public Service Home Affairs - Immigration Office : www.dofi.ibz.be.
Biometry - Visa Information System
All Schengen visa applicants must appear in person, except for children younger than 12, to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website.
Long stay visa (= more than 90 days)
See Immigration Office.
The registration of biometric data (fingerprints and photo) is compulsory for all student visa applications.
There are 2 categories of students that are exempt from the registration of biometric data:
- Students with a Scholarship from the Belgian state
- Students that participate in an exchange programme or that avail of inter-university mobility.
Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.
In case your file has been submitted to the Immigration Office you can check its status with your file number. Tel: +32.2.793.80.00 every working day between 9h30 and 12h00 and 12h30 and 16h or by sending a mail to firstname.lastname@example.org.
Using this number, you can also check the status of your visa application on the Immigration Office website.
Once a decision has been taken, the Belgian Embassy or Consulate general will inform you personally.
In Kigali Belgium represents 19 countries for handling short stay visa applications (max. 90 days): Austria, Czech Republic, Estonia, Finland, France, Germany, Greece, Hungary, Italia, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Portugal, Slovenia, Spain, Sweden and Switzerland.
We accept visa applications from people from Congolese nationals and Congolese residents if they have their residence in one of the Kivu provinces and if their main destination is Belgium, France, the Netherlands, Luxemburg or Sweden. For other destinations and residents outside of Kivu, please contact the relevant Embassy in Kinshasa.
Belgium represents Luxembourg in Kigali for handling of long stay visa applications (more than 90 days).
Should you still have questions, please contact us via email Kigali.Visa@diplobel.fed.be or you can call us on +250 788 380 701 from Monday to Thursday between 15h30 and 16h30. In order to be able to help you, you will need to mention your file and passport number.